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Purchasing Agent
Ponce, Puerto RicoThe Purchasing Clerk position is responsible for:
1) Supplier's credit holds
a) Assure that past due invoices reported by suppliers are timely released for payment
b) Follow up with AP Governance and Akritiv for timely payment process once invoices issues are solved
c) Inform suppliers about status of past due invoices until check is sent to suppliers
d) Inform internally at Ponce when suppliers release the credit hold
2) Request from suppliers for past due invoices status (statement of accounts)
a) In a monthly basis work with top suppliers their statements of accounts to assure timely payment processing
3) Follow up with AP on payments
a) In case of urgent payments to suppliers due to credit holds or special request, will keep in contact with AP Governance to follow up on the payment until transaction is completed
4) Work with all buyers on their invoices queue assure timely solution to the issues
5) BPCS Error Report cleaning
a) Assure report is cleaned up in a weekly basis to avoid hold of invoices during the E-One transition from BPCS.
6) Search for rejected invoices not notified to buyers and work on the issues
a) Do investigation of all supplier’s requests for status of past due invoices or invoices vs payment discrepancies
7) Direct supplier management (communication)
a) Be the liaison between Ponce and AP Governance related to payment processes
8) Support Planner/Buyers on daily tasks
a) Help Planner/Buyers to create purchase orders, QCRs, RTVs when necessary
9) Support Logistics Analyst, Associate Planner Buyer during their vacations or sick leaves.
10) Visit the receiving area as often as needed to get any document needed from receiving personnel related to invoices pending payment
11) Comply with procedures pertaining to areas of responsibilities
12) Environmental, Health & Safety (EHS): Must observe all federal, state, and company EHS policies and regulations. Must follow the proper indications established in the related EHS SOP’s. Follows and support all guidelines established in the organization for the implementation and continuous improvement of the EHS and BEST program.
DEPARTMENT SPECIFIC / NON-ESSENTIAL FUNCTIONS:
The position is also responsible of other duties, such as:
1. Coordinate and / or prepare special ad hoc information requests.
2. Perform other duties assigned by Supervisor.
MINIMUM REQUIREMENTS:
Education Required / Preferred: Associate Degree in Finance or equivalent
Experience: 2 years or more of experience
Preferred Skills / Qualifications: Invoice reconciliation for payment process.
AS/400 BPCS or equivalent (MRP knowledge.
Knowledge in purchase order management
Skills / Competencies: Analytical skills (C)
Action Oriented (C)
Customer Focus (C)
Functional/Technical Skills (C)
Written Communications
Ethics and Values
Learning on the Fly
Interpersonal Savvy
Other Skills: Fully bilingual (English / Spanish)
Computer applications proficiency (MS Excel, MS Word, etc.
Good communication skills. Customer Service oriented.
Analytical thinking and quick learner
1) Supplier's credit holds
a) Assure that past due invoices reported by suppliers are timely released for payment
b) Follow up with AP Governance and Akritiv for timely payment process once invoices issues are solved
c) Inform suppliers about status of past due invoices until check is sent to suppliers
d) Inform internally at Ponce when suppliers release the credit hold
2) Request from suppliers for past due invoices status (statement of accounts)
a) In a monthly basis work with top suppliers their statements of accounts to assure timely payment processing
3) Follow up with AP on payments
a) In case of urgent payments to suppliers due to credit holds or special request, will keep in contact with AP Governance to follow up on the payment until transaction is completed
4) Work with all buyers on their invoices queue assure timely solution to the issues
5) BPCS Error Report cleaning
a) Assure report is cleaned up in a weekly basis to avoid hold of invoices during the E-One transition from BPCS.
6) Search for rejected invoices not notified to buyers and work on the issues
a) Do investigation of all supplier’s requests for status of past due invoices or invoices vs payment discrepancies
7) Direct supplier management (communication)
a) Be the liaison between Ponce and AP Governance related to payment processes
8) Support Planner/Buyers on daily tasks
a) Help Planner/Buyers to create purchase orders, QCRs, RTVs when necessary
9) Support Logistics Analyst, Associate Planner Buyer during their vacations or sick leaves.
10) Visit the receiving area as often as needed to get any document needed from receiving personnel related to invoices pending payment
11) Comply with procedures pertaining to areas of responsibilities
12) Environmental, Health & Safety (EHS): Must observe all federal, state, and company EHS policies and regulations. Must follow the proper indications established in the related EHS SOP’s. Follows and support all guidelines established in the organization for the implementation and continuous improvement of the EHS and BEST program.
DEPARTMENT SPECIFIC / NON-ESSENTIAL FUNCTIONS:
The position is also responsible of other duties, such as:
1. Coordinate and / or prepare special ad hoc information requests.
2. Perform other duties assigned by Supervisor.
MINIMUM REQUIREMENTS:
Education Required / Preferred: Associate Degree in Finance or equivalent
Experience: 2 years or more of experience
Preferred Skills / Qualifications: Invoice reconciliation for payment process.
AS/400 BPCS or equivalent (MRP knowledge.
Knowledge in purchase order management
Skills / Competencies: Analytical skills (C)
Action Oriented (C)
Customer Focus (C)
Functional/Technical Skills (C)
Written Communications
Ethics and Values
Learning on the Fly
Interpersonal Savvy
Other Skills: Fully bilingual (English / Spanish)
Computer applications proficiency (MS Excel, MS Word, etc.
Good communication skills. Customer Service oriented.
Analytical thinking and quick learner